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The Nanny Tax Nightmare

The perils of trying to comply with our Byzantine payroll laws—and how Washington can make the system easier for parents who want to do the right thing.

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  • Posted By: zukofsu @ 02/15/2009 10:07:29 AM

    If you can afford a nanny to raise your children, you should be able to pay the appropriate taxes that adhere to having an employee. Being a small business owner myself, I know first hand the complexity and penalties that accompany having employees. This is a cost of doing business as your employer must deal with the same issues and perhaps provide even more. (retirement / health care) "Doing the right thing" is never easy, but it is the way our system is setup and I see this as a business owner every day. Also, I hope you have workmens compensation as your "nanny" should be entitled to these benfits just as you are. The days of cheap labor, exploiting illegal immigrants, and paying under the table are coming to an end. A nanny is a luxury and not a necessity, so hire a payroll service and stop whining. Sure you may have to adjust your lifestyle and cut out those non fat (400 calorie) lattes!

    • Posted By: seacrab @ 02/18/2009 12:54:20 PM

      A nanny is not always a luxury but a neccesity if the profession you work in does not allow you to be able to pick your child up from daycare by 5:00pm (after dropping them off at 8:00 am) Even after school programs end at 5:00pm. Also, I believe when you have employees in a small buisness everything you pay them and all the taxes you pay as part of their employment are deductible from the buisness income, however a nanny's salary was only deductible up to $2,600, less than 2 months salary I paid her at the time. It took 1/3 of my take-home pay as primary breadwinner, equal to my mortgage, to pay for the "luxury" of having a nanny. I wished I could have paid more,all the taxex and health insurance because she was worth it. It isn't whining when all those taxes and the complicated paperwork would push you over the edge making it impossible to do the right thing. By the way, our lifestytle never afforded luxury vacations and coffee drinks.

  • Posted By: MichaelX @ 02/18/2009 10:20:51 AM

    What makes a nanny an independant contractor? It is actually a profession, so it should have the same regulations as any other. You hire a gardener, plumber, electrician to do work in your home.You pay his rate, he has to deal with his payments. You are not responsible if they fail to complete their end. The "right thing" is decent wages.

  • Posted By: Jeff R @ 02/09/2009 8:04:00 AM

    The best solution for the children is for Mom to step away from her career for about 10 years and raise her children herself. Is there anything more important than this?

    • Posted By: marie59 @ 02/16/2009 10:42:19 AM

      It might seem like the ideal situation for the Mother or Father to step away from their job for about 10 years, but this is not always an available soultion. This family was using a Nanny 20 hours a week not 100 hours and obviously tried to adjust their schedules to spend time with their children. As far as the taxes, they need to be researched and understood prior to hiring a nanny and decisions made about what portion the nanny pays and what portion the employer pays in a contract before employment begins.

    • Posted By: chloeellen @ 02/09/2009 9:23:19 AM

      At the risk of sounding old-fashioned, I have to agree with you. I raised my three children, not a day care provider or a nanny. Yes, we gave up a lot of material things in order for me to do that. We shopped for clothes at rummage sales, ate what I could make without spending much at the grocery store and played games at home for fun. We didn't have a VCR or video games. Some women have to work to make ends meet, but others are working so money can be spent on new cars, a big house, the latest gadgets, vacations, etc.

      • Posted By: cesweester @ 02/09/2009 3:21:41 PM

        You are making a huge assumption that there is a husband or partner around that makes enough to provide for the family. For some couples, including myself and my husband, I am the one that brings home the bigger paycheck. Why is it always assumed the wife???s job is less important and she can just take years off? When we decide to have children it will most likely be my husband taking reduced hours, leaving work, or changing jobs to stay at home. But it???s a decision we make together that will be the best for our family. Everyone???s situation is different and it is ignorant to think you can lump everyone together and say the wife staying home is the best option. Come on, we???re living in the 21st century. Gender roles are not what they used to be.
        As for the article, I think the penalties for making mistakes in paying the Nanny Tax should be reduced. Who wants to have further fines or penalties and the threat of jail when you???re trying to do the right thing and make a mistake? It certainly makes me think twice about hiring a Nanny.

  • Posted By: FATJOEY @ 02/13/2009 1:07:32 PM

    is that what "doing the right thing" is,having a stranger raise your kid for you? i suggest you do the raising and maybe just maybe you're kid will grow up to love you instead of the nanny?

  • Posted By: wildzero @ 02/11/2009 3:30:49 PM

    This article is not about people not wanting to raise their own children. This article is about simplifying the tax cides so that one does not have to have a PH.D to pay taxes. Every time you mess up, you are made to feel like a criminal. Most people want to do the right thing.

  • Posted By: Taz Dragon @ 02/06/2009 2:10:01 PM

    Seriously - a nanny??? If you have children, you should care for them yourself. If you can't or don't want to, then don't have kids!! I am a single mother and I don't have a nanny OR a maid. I do it myself. My father picks my son up from school and I work til 4:30. After that, I pick up MY child, go to my house, I cook dinner, make lunches, help with homework, clean, do laundry, talk with my child, fed the animals, and hopefully after all that is done, I will have an hour or 2 to myself to unwind. I get up the next day and do it all over. All these folks crying about taxes and payroll, whatever!!! If you did the time in the sack, make the time to do it ALL by yourself. Most of you probably have spouses that are laergely absent or you just want time for you and only you. When you bring children into this world, it is YOUR responsibility to care and nuture them - not the nanny. If you have a fast paced job, maybe you should consider something more kid friendly, so that you can spend time with your kids. I have NO sympathy for any of you whining about this. Keep in your pants, keep it covered, or keep them closed! For pete's sake!

    • Posted By: wildzero @ 02/11/2009 3:09:04 PM

      You drop your kid off with your father. You are not doing it yourself. Do you pay your dad? If so, are you paying taxes?

    • Posted By: wildzero @ 02/11/2009 3:03:59 PM

      You drop your kid off with your father. You are not doing it yourself. Do you pay your dad? If so, are you paying taxes?

    • Posted By: jjmcg21 @ 02/06/2009 3:28:59 PM

      I have a nanny, b/c I had to pull my infant daughter out of daycare for health reasons. I work b/c I have to work in this economy. Would I like to find a more "family friendly job?" Yes, but THERE ARE NO JOBS OUT THERE RIGHT NOW. My parents live 6 hours away, and my husband and I have no family in the area. Are you really trying to be the voice of reason in this discussion. You have a nanny...it is your father...maybe you should pay him instead of using him a a taxi/babysitting service!!!!

    • Posted By: jonnyforreals @ 02/06/2009 2:16:39 PM

      So to be clear, you are taking care of YOUR kids ALL DAY? Or do you have a family member picking up the slack?

      Sounds like maybe you are judging people that dont STILL rely on their parents to do things for them (like raise their kids!)?

      Not sure if you know this, but a nanny (generally) is not a live in helper. Its someone that picks the kids up from school and watches them while you work...

      • Posted By: JustMyThoughtsTX @ 02/06/2009 2:25:09 PM

        Good advice......(insert sarcasm)......maybe you should have done the same considering that you are a single parent and all. Who cares if you have no sympathy.....why because you have to take care of your child by yourself.....which you dont really do because your father (not the child's father) helps you. Dont be so quick to judge and be harsh about other peoples situation.....yours aint that pretty either.....

  • Posted By: mrsjohnspencer @ 02/11/2009 12:16:11 PM

    I have never heard of the nanny tax and quite frankly, am very appalled. Its ludacris for the families who barely make ends meet. let alone pay for nanny taxes.

  • Posted By: dandelionmud @ 02/11/2009 4:18:51 AM

    Ever heard of the nanny being the one to pay the family's taxes? I worked for a VERY wealthy family in the oil business. They never had time to devote to my position-not the taxes they owed on me or simple and beneficial instructions about their children. When I went to file taxes, which they told me I needed to do on my own, I realized that I was then considered a contract employee, the same as their plumber who came to their house maybe once a year. I worked full time for them and almost a half of my paycheck went to taxes. I also was required to use my own credit card for their children's purchases, and incidentals. I was not always reumbursed on time, and when I quit not at all. So doing something about these laws would also be hugely beneficial to a nanny who does not understand labor laws, and actually protect a specialized sect of the workforce who are by and large taken advantage of. The year I was a nanny, I earned poverty wages. I did end up calling the Colorado Labor Board, who wanted to go after this family immediately, but I was so under the spell of not wishing to tarnish their reputation (they are big benefactors to certain charities) or hurt their daughter's feelings, I did nothing. How stupid! -Denver, Colorado

  • Posted By: jugglingalldaylong @ 02/09/2009 2:06:52 PM

    Thank you so much for raising this issue. All the studies show that a loving relationship with a stable caregiver is best for children. And yet the taxes and paperwork make this option impossible -- that is, if you actually follow the law. Please, Congress, fix this problem. The law as it stands now is bad for children, bad for families and bad for our country.

  • Posted By: TomBunge @ 02/09/2009 8:53:49 AM

    Actually, you seem to understand how to figure and pay the Federal taxes, and they are straight forward. Your difficulty seems to be the State unemployment. As to the issue of tax advisers and accountants, just get a competent one. It seems that competency on the part of your "nanny" was no problem, so if you are capable of finding a capable nanny, you should also be capable of finding a capable tax adviser. Quit blowing the problem out of proportion

    • Posted By: RO in Reno @ 02/09/2009 9:47:04 AM

      You have hit the nail on the head. The fact is the tax code is so understandable it is necessary to hire an expert; who while an additional expense is fortunately tax deductable. The fact is it should not be necessary to hire an accounting firm to compute withholding on a nanny.

    • Posted By: Rayfill @ 02/09/2009 9:01:23 AM

      The 'hidden' bottom line here is that 'we' really want the government to pay for the nannys. That way we can all join the lady with the 14 kids.

  • Posted By: praire thoughts @ 02/09/2009 8:59:12 AM

    Funny that the liberal elite that pushes taxes down our throats to fund their charities and put their names on it like the Pell Grant, then go on to fight those who want to simplify the tax code, now whine like irresposible babies. Grow-up and face it tax and spenders, simplify the tax code and stop wanting to take a cut of eveything.

  • Posted By: TomBunge @ 02/09/2009 8:52:48 AM

    Actually, you seem to understand how to figure and pay the Federal taxes, and they are straight forward. Your difficulty seems to be the State unemployment. As to the issue of tax advisers and accountants, just get a competent one. It seems that competency on the part of your "nanny" was no problem, so if you are capable of finding a capable nanny, you should also be capable of finding a capable tax adviser. Quit blowing the problem out of proportion

  • Posted By: edwinp @ 02/09/2009 8:46:58 AM

    How does this differ from the rest of us who employ several people ? I ran a small bussiness for 40 years and paid these taxes for 2-3 employes all those ;years . You need to become responsible rather than like those that hire illegals or pay cash to avoid these taxes. Sorry but living in America is not free!

  • Posted By: edwinp @ 02/09/2009 8:39:24 AM

    How does this differ from all the rest so us small bussiness men and women that employ a few people? I paid these taxes for 35 years for my 2-3 employes and think everyone else should also rather than hiring illegals or paying cash to skip these taxes! Sorry , but you need to become responsible and make good choices.

  • Posted By: Brian in NH @ 02/09/2009 8:30:28 AM

    All questions regarding child care should be directed to Iraqi Immigrant Nayda Suleman............after all she must have it all figured out before having 14 children!

  • Posted By: Rayfill @ 02/09/2009 8:26:26 AM

    Social responsibility is such a drag. Oh poor me.
    The nanny doesn't want to pay her share of social security. Oh poor me.
    If I don't pay it for her, she won't get social security later, and I'll feel guilty. Oh poor me.
    I'm having trouble with high school math. Oh poor me.

    Gimme a break.

  • Posted By: jlfarmer @ 02/09/2009 7:42:46 AM

    that's what being an emoloyer is all about, taking care of childern is a responabily and a lot of work, not like sit down job ansering the phone and drinking coke's all day, if you don't want to pay someone the do your work for you get of your butt and do it yourself!

  • Posted By: Dolmance @ 02/09/2009 12:02:28 AM

    Those particular tax laws were written by politicians whose motives were completely corrupt. And to dutifully comply with corrupt laws is simply a case of agreeing to be a damn fool. And it's nobody's "responsibility," to be a damn fool.

  • Posted By: BestNannyNewsletter @ 02/08/2009 3:22:31 PM

    Remember: it's not the parents paying the taxes, they submit the forms. Parent employers with hold the amount from the employee's paycheck (just like everyone else does). It's the nanny taking home less money, not the parents.

    But, like the author explains unless (or until) laws are changed nannies are employed by parents and are their employees because they perform services for the parents. The IRS defines the difference between employee or independent contractor.

    Here's the IRS link of definitions: http://www.irs.gov/businesses/small/article/0,,id=99921,00.html

    "Employee: Under common-law rules, anyone who performs services for you is your employee if you can control what will be done and how it will be done. This is so even when you give the employee freedom of action. What matters is that you have the right to control the details of how the services are performed."

    Independent Contractor: People such as lawyers, contractors, subcontractors and auctioneers who follow an independent trade, business, or profession in which they offer their services to the public, are generally not employees. However, whether such people are employees or independent contractors depends on the facts in each case."

    Nannies are supplying the services for the family they are hired by, in their homes, for their children, doing the chores determined by the employers (parents).

    Unless or until the definitions change then that's how it is determined and why most in-home child care providers must pay taxes. So since it's the law, I really think nannies can just purchase the software and give it to the parents. Otherwise aprents can go to H&R Block to ensure they follow the tax laws.

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